What HaulProof Does

Four Products. Six Modules.

01 · Carrier Vetting 02 · Sentry — AI Freight Assistant 03 · Load Cycle 04 · Load Audits 05 · Vetting Records 06 · Compliance Controls
01 · Carrier Vetting

HaulProof22 Vetting Standard

All 22 checks. Every source named.

  • 22 Named Checks — authority, insurance, safety, identity, re-brokering, fraud, payment, documents
  • Corporate-Identity Layer — catches re-skinned authorities before FMCSA shows a thing
  • Equipment Identity — NHTSA VIN decode, matched to the operating carrier via FMCSA
  • Honest by Design — unanswered checks stay PENDING, block approval, no silent passes
  • Defensible Record — every answer sourced and time-stamped
vetting · MC-8801234RISK 18 · LOW
18
Northgate Haulage LLC
MC-8801234 · DOT 8802918 · Active
Approved
AI Summary

7 Years Active Authority. Clean FreightGuard History. Insurance Verified. No Fraud Indicators.

Unsafe Driving12%
Vehicle Maint.31%
02 · Sentry — AI Freight Assistant

Reads the Tender, Builds the Load, Writes It Down

Reads the rate con. Builds the load. Refuses the unvetted carrier. Records every decision.

  • Grounded, Never Fabricated — no data, no guess
  • Weather, Traffic & ETAs — lane impact before the customer calls
  • Page-Aware — every screen: vetting, loads, documents
  • Lane Risk — cargo-theft exposure scored across the route from published theft concentration, not an incident feed
Meet Sentry
sentry · page-awareLIVE LLM
Any Weather on the Dallas → Memphis Load?
NWS Wind Advisory on I-40 Until 7 PM — Gusts to 45 MPH. ETA Slips ~35 Min. Want Me to Notify the Customer?
NWS Alert · Live Traffic
03 · Load Cycle

Tender to Delivery — Documented

Every step guided, checked, time-stamped.

  • Guided Workflow — the next move, called on every load
  • Strict Compliance Controls — mapped and enforced per load
  • Product Integrity & Chain of Custody — hand-offs documented, pickup to delivery
  • Sentry Load Alerts — the moment a load slips
  • Check-Calls & Appointments — recorded on the load, the missing one flagged
  • Real-Time Load Intelligence — risk flagged the moment it appears
load · PRO-88213IN TRANSIT
✓
Tendered & Vetted
Risk 18 · Approved
✓
Dispatched
Rate Con Signed · Driver Verified
●
In Transit · Tracked via Your Provider
I-40 E · On Time
4
Delivered + POD
Audit Record Auto-Filed
04 · Load Records

The Record Defends Itself

An airtight, audit-ready file per load.

  • Every Step — time-stamped, filed automatically
  • Defensible — holds up against claims & lawsuits
  • Share-Ready PDFs — one click for customers, insurers, counsel
audit · PRO-88213AIRTIGHT
✓
Vetting Report
Risk 18 · Filed
✓
Rate Con + Driver ID
Verified · Filed
✓
Check-Calls + GPS Trail
Time-Stamped · Complete
✓
POD + Invoice
Audit-Ready PDF
05 · Vetting Records

The Proof, in One Document

Every check captured, filed to the load.

  • Safety Scores — BASICs, crashes, inspections
  • FreightGuard — double-brokering & fraud signals
  • Carrier Identity — authority, insurance, entity match
  • One-Click PDF — filed to the permanent record
vetting-report · MC-8801234REPORT · PDF
✓
Safety Scores
BASICs · Crashes · Inspections
✓
FreightGuard
0 Reports · No Fraud Signals
✓
Carrier Identity
Authority Active · Insurance Verified
✓
Report PDF
Filed · Audit-Ready · Shareable
06 · Compliance Controls — 24/7 Monitoring

Your Rules, Watched Every Mile

Per-customer rules, enforced and watched 24/7.

  • Per-Customer Rules — mapped and enforced
  • Sentry 24/7 — via your connected ELD/telematics provider
  • Real-Time Escalation — deviations flagged as your provider reports them
  • Theft Protection — door to door
  • Certified Infrastructure — hosted on SOC 2 Type II and ISO 27001 certified cloud
Sentry: 40-min stop off route — call the driver. Escalation recorded.
Live GPS via your connected ELD/telematics provider
Queried live on every carrier you vet
Checked by your team, recorded as signed evidence
The research behind the 22 checks

Stop Fraud Before You Book

One carrier. A verdict in seconds. Bring an MC you’re unsure about.

Book a Demo Get Early Access